Steps to Being More Organized
If you ever feel like work is getting too chaotic, it may be because there is no organization. There are a few simple steps you can take that will help you manage the chaos and allow you to have a more productive time at work. Here are some steps to being more organized.
Write things down.
It is common knowledge that the best way to remember things is by writing them down. Noting dates, names, appointments, etc., will save you the frustration of knowing you had to do something but not remembering quite what. Additionally, studies have shown that writing something down by hand can increase the chance of remembering it.
Make schedules and deadlines.
Having a schedule and giving yourself deadlines ensures that tasks get done promptly. It also guarantees that the workday is being spent productively. Constantly flip-flopping from task to task or always thinking about what to do next causes time to be lost. An organized person values their time and will ensure it is not wasted. Ensure you accomplish each task efficiently to prevent overlap as well.
Avoid procrastination.
Just because you have created deadlines does not mean you should leave completing your projects until the last minute. Doing so may result in mediocre work and a pileup of tasks. Procrastinating will have you rush to complete three tasks while simultaneously receiving three new ones. If you find procrastination difficult to combat, split the task into multiple tiny goals. So, instead of thinking of it as one large task to finish, you can focus on each smaller portion to help it not feel as overwhelming.
Tidy up your space.
Working in a clean and organized space can lead to higher productivity. You can work more efficiently, and there is simply no mess to get distracted by. Take the time every other week or so to declutter. Keep things you use frequently close to you and discard items that no longer serve a purpose. You will find that having an organized workspace will help you be more organized. As a bonus, natural light can help increase mental productivity as well. Sunlight is important!
Check and delete emails.
Now that you have cleared up your physical space, it is critical to do the same to your inbox. If you have a million unread emails, it will only add unwanted stress and keep the important things hidden. Ensure that you frequently read your emails and delete the unimportant ones. Create folders if that will help. Unsubscribe from email newsletters you no longer read or see. If they have an option to do so, request they send them less frequently.
Delegating tasks.
A lot of organization has to do with making sure you are dedicating an appropriate amount of time to each task. That may mean you do not have time to give everything the necessary amount of attention. If that is the case, there is no shame in sharing tasks.
Although these suggestions were meant to help relieve the chaos in your workplace, you can implement them in your everyday life as well. Take the tips and let them help you become a more organized version of yourself.
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This article was updated on 3/13/25.